Residence Applications and Withdrawal Policies

Applications for residence may be completed online at https://ukings.erezlife.com/. All students must sign a Residence Agreement before they can live in residence. Students under the age of 19 must also have their Residence Agreement signed by a parent or legal guardian.

Before initiating a withdrawal from Residence, Residence students need to email the Residence Office at residence@ukings.ca. This initial contact allows Residence staff to guide students through the necessary withdrawal forms and address any questions or concerns. The Residence Office aims to make this process as efficient as possible, placing emphasis on open communication between Residence students and the Residence Office.

Residence students will be required to fill out a Request to Cancel/Withdraw form in eRez. This form must be completed at least 10 days prior to departure. Residence students will be responsible for residence and meal plan fees until at least the approved move-out date. See below for further details.

Financial Responsibilities:

Residence students will be responsible for all residence fees, including the meal plan, for the full academic year as laid out in the Academic Calendar unless exempted (see below). For more detailed information on the financial aspects of withdrawal, contact the Residence Office. There is a $175.00 administrative fee levied on every Residence student that withdraws from an assigned room. Failure to submit notice of withdrawal prior to departure will result in a non-refundable $250 improper check-out fee.

Exemptions from Full Residence Fee Responsibility:

The Residence Office recognizes that certain situations may warrant exceptions to the full fee responsibility. A Residence student may not be held accountable for the entire fee if they fall into one of the following categories:

• Early graduation
• Co-op placement
• Internship or practicum for academic purposes outside of the metro area
• Medical withdrawal (substantiated by medical documentation within 30 days of departure)
• Academic Withdrawal from the University
• Other reasons acceptable to the University

The University shall have sole discretion in determining what constitutes valid grounds for early withdrawal from residence. In these cases, it is the student’s responsibility to provide written notification to the Residence Office that they will not be remaining in residence for the full academic year at least 10 business days prior to their departure from residence.